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Purchasing & Bid Opportunities

Georgetown County is pleased to announce a new online vendor registration and bid posting system. Our new registration and bid posting system is powered by Vendor Registry. This new system will allow you to quickly register and input the products and services you provide. This will enable us and Vendor Registry to notify you of important solicitation opportunities in the future. We encourage you to click on the links below to:


General Procurement Information

 
Physical Address: 129 Screven Street, Suite 239, Georgetown, SC 29440

Mailing Address: P.O. Drawer 421270, Georgetown, SC 29442-4200

Phone: (843) 545-3083
Fax: (843) 545-3500

Hours: 8:30 a.m. – 5 p.m. Monday through Friday, (except legal holidays)

HOLIDAY CLOSINGS:
Thursday, July 4, 2019 (Independence Day)
Monday, September 2, 2019 (Labor Day)
Monday, November 11, 2019 (Veterans' Day)
Thursday, November 28, 2019 (Thanksgiving)
Friday, November 29, 2019 (Thanksgiving)
Tuesday, December 24, 2019 (Christmas)
Wednesday, December 25, 2019 (Christmas)
Thursday, December 26, 2019 (Christmas)
Wednesday, January 1, 2020 (New Year's Day)
Monday, January 20, 2020 (Martin Luther King, Jr. Day)
Monday, February 17, 2020 (Presidents' Day)
Friday, April 10, 2020 (Good Friday)
Monday, May 25, 2020 (Memorial Day)

Points of Contact:
Ann Puckett, Assistant to the Purchasing Officer
Phone: 843-545-3083

Nancy Silver, Purchasing Officer
Phone: 843-545-3076

Pamela Bassetti, Senior Buyer
Phone: 843-545-3082

Appointments with Purchasing:
Although every effort will be made to accommodate vendors who arrive unannounced, it is preferred that an appointment be made by phone or email in advance. This will help ensure that meetings are advantageous to both parties.

Purchasing Department Functions:
The Purchasing Officer operates under the guidelines set by County Council in Ordinance #2008-09, also known as the Purchasing Ordinance. To download an Adobe (.PDF) version of the current governing ordinances, please click on the following links:

Purchasing Ordinance, No. 2008-09 File size: 217.8 Kb

Local Vendor Preference, Ordinance No. 2014-02 File size: 322 Kb

The Purchasing Department is responsible for procurement of all materials and supplies used by all county departments. Whenever practical, the county utilizes the principle of competitive bids, and makes awards to the lowest responsive and responsible bidder.

Purchasing solicits sealed bids for procurements that exceed $10,000, and which have not been otherwise awarded by a cooperative intergovernmental agreement with another agency. These bid requests are published every Friday in The Georgetown Times, and also on the South Carolina Business Opportunities on-line site.

Local Vendor Preference:
This option allows the lowest local bidder whose bid is within 5 percent of the lowest non-local bidder to match the bid submitted by the non-local bidder, and thereby be awarded the contract. This preference shall apply only when (a) the total dollar purchase is $10,000 or more; (b) the vendor has a physical business address located and operating within the limits of Georgetown County and has been doing business in the county for a period of 12 months or more; and (c) the vendor provides proof of payment of all applicable Georgetown County taxes and fees if so requested.

Surplus Materials and Property for Sale:
Georgetown County sells surplus goods and materials on the GovDeals auction website. Use the following link to access the county's GovDeals home page.

Current approval limits are as follows:

  • The Purchasing Officer may award bids up to $25,000.
  • The County Administrator may approve awards up to $50,000.
  • County Council approves awards over $50,000.

Request for Proposals:
Award shall be made to the responsive company whose proposal is determined to be the most advantageous to the county, taking into consideration price and the other evaluation factors set forth in the request for proposals.

Affirmative Action:
All vendors will take affirmative action in complying with all federal and state requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all employees, without regard or discrimination by reason of race, color, religion, sex, nationality or physical handicap.