Purchasing

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HOLIDAY CLOSINGS:

Street Address: 129 Screven Street (corner of Prince and Screven), Suite 239; Georgetown, SC 29440-3631

Mailing Address: Post Office Drawer 421270;Georgetown, SC 29442-1270

Email: Purchasing
Fax: (843) 545-3500
Hours: 8:30AM – 5:00PM Monday through Friday, (except legal holidays)

Points of Contact:

Ann Puckett, Assistant to the Purchasing Officer

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To Print a Vendor Mailing List Application click on the following link:

Purchasing Department Functions:

The Purchasing Officer operates under the guidelines set by County Council in Ordinance #2008-09, also known as the Purchasing Ordinance. To download an Adobe (.PDF) version of the current governing ordinances, please click on the following link:

The Purchasing Department is responsible to procure all materials and supplies used by all County Departments. Whenever practical, the county utilizes the principle of competitive bids, and makes awards to the lowest responsive and responsible bidder.

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Vendor/Bidders Mailing List Application
Purchasing maintains a centralized list of potential bidders classified according to commodity. A firm may request to be placed on the "Vendor/Bidders List" to receive a courtesy copy of bids which may be of interest. Please complete the County’s Vendor/Bidders form available at the link below. Note that it is not necessary for a firm to be listed on the "Vendor/Bidders List" to be able to respond to a solicitation. The County provides this notification as a courtesy and it not intended to replace the vendor´s responsibility to monitor for advertised solicitations.

To print or download a copy of the Vendor Mailing List Application click on the following link:

It is the policy of the Purchasing Department to seek sealed Public Bids on all purchases that exceed $10,000 in value.

The procedure is as follows:
A public notice or notice to bidders is issued in the local newspaper.
Georgetown County issues "Invitation-For-Bids" to prospective vendors.
Georgetown County receives bids, then tabulates and evaluates each.
Georgetown County selects the lowest responsible bidder meeting the specifications and terms and conditions of the bid.

Approval limits:
The Purchasing Officer may awards bids up to $25,000.
The County Administrator may approve awards up to $50,000.
If a bid is over $50,000, an award request must be approved by Georgetown County Council. All contracts for services exceeding $50,000 shall first receive approval of County Council.

Request for Proposals:
Award shall be made to the responsive company whose proposal is determined to be the most advantageous to the County, taking into consideration price and the other evaluation factors set forth in the request for proposals. If County Council or its designee should determine that none of the proposals are advantageous to the County, the County shall have the absolute right to reject any and all proposal

Vendor Information:

To print a Vendor Mailing List Application click on the following link:

1. Local Vendor Preference:
This option allows the lowest local Bidder whose bid is the lesser of $10,000 or within five-percent (5%) of the lowest non-local Bidder to match the bid submitted by the non-local Bidder and thereby be awarded the contract. This preference shall apply only when (a) the total dollar purchase is $10,000 or more; (b) the vendor has a physical business address located and operating within the limits of Georgetown County and has been doing business in the County for a period of twelve (12) months or more; and (c) the vendor provides proof of payment of all applicable Georgetown County taxes and fees if so requested.


2. Instructions On Purchase Orders and Bids:
Vendors are requested and instructed to read all conditions, terms and statements appearing on Purchase Orders, Request for Quotations, or Bids. We adhere to these conditions and expect our vendors to adhere to them also.


3. Shipping Instructions:
Purchase Orders designate a shipping address as the destination for all materials, equipment or supplies. Purchase order inquires should be directed to the designated department. Failure to follow these instructions could delay payment for goods delivered.


4. Affirmative Action:
All vendors will take Affirmative Action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all employees, without regard or discrimination by reason of race, color, religion, sex, national or physical handicap.