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Purchasing

Location: 129 Screven Street (corner of Prince and Screven), Suite 239, Georgetown, S.C. 29440

Mailing Address: P.O. Drawer 421270, Georgetown, SC 29442-4200

Phone: (843) 545-3083
Fax: (843) 545-3500

Hours: 8:30 a.m. – 5 p.m. Monday through Friday, (except legal holidays)

HOLIDAY CLOSINGS:
Friday, April 14, 2017 (Good Friday)
Monday, May 29, 2017 (Memorial Day)
Tuesday, July 4, 2017 (Independence Day)
Tuesday, September 4, 2017 (Labor Day)

Points of Contact:

Ann Puckett, Assistant to the Purchasing Officer
Phone: 843-545-3083

Nancy Silver, Senior Buyer
Phone: 843-545-3076

Kyle Prufer, Purchasing Officer
Phone: 843-545-3082

Appointments with Purchasing:

Although every effort will be made to accommodate vendors who arrive unannounced, it is preferred that an appointment be made by phone or email in advance. This will help ensure that meetings are advantageous to both parties.

SURPLUS MATERIALS AND PROPERTY FOR SALE

Georgetown County sells surplus goods and materials on the GovDeals auction website. Use the following link to access the county´s GovDeals home page.
 

Purchasing Department Functions:

The Purchasing Officer operates under the guidelines set by County Council in Ordinance #2008-09, also known as the Purchasing Ordinance. To download an Adobe (.PDF) version of the current governing ordinances, please click on the following links:

Purchasing Ordinance, No. 2008-09    File size: 217.8 Kb

Local Vendor Preference, Ordinance No. 2010-045    File size: 34.5 Kb

The Purchasing Department is responsible for procurement of all materials and supplies used by all county departments. Whenever practical, the county utilizes the principle of competitive bids, and makes awards to the lowest responsive and responsible bidder.

 

Vendor/Bidders Mailing List Application

Purchasing solicits sealed bids for procurements that exceed $10,000, and which have not been otherwise awarded by a cooperative intergovernmental agreement with another agency.  These bid requests are published every Friday in The Georgetown Times, and also on the South Carolina Business Opportunities on-line site.  If you wish to have solicitations for specific commodities mailed to your firm, please complete and return the application below.
   VENDOR MAILING LIST APPLICATION

Note that it is not necessary for a firm to be listed on the "Vendor/Bidders List" to be able to respond to a solicitation. The county provides this notification as a courtesy and it not intended to replace the vendor´s responsibility to monitor for advertised solicitations.

The procedure is as follows:

  • A public notice or notice to bidders is issued in the local newspaper.
  • Georgetown County issues "Invitation-For-Bids" to prospective vendors.
  • Georgetown County receives bids, then tabulates and evaluates each.
  • Georgetown County selects the lowest responsible bidder meeting the specifications and terms and conditions of the bid.

Approval limits:

  • The Purchasing Officer may award bids up to $25,000.
  • The County Administrator may approve awards up to $50,000.
  • If a bid is over $50,000, an award request must be approved by Georgetown County Council. All contracts for services exceeding $50,000 shall first receive approval by County Council.

Request for Proposals:

Award shall be made to the responsive company whose proposal is determined to be the most advantageous to the county, taking into consideration price and the other evaluation factors set forth in the request for proposals. If County Council or its designee should determine that none of the proposals are advantageous to the county, the county shall have the absolute right to reject any and all proposals.

Local Vendor Preference:

This option allows the lowest local bidder whose bid is the lesser of $10,000 or within 5 percent of the lowest non-local bidder to match the bid submitted by the non-local bidder, and thereby be awarded the contract. This preference shall apply only when (a) the total dollar purchase is $10,000 or more; (b) the vendor has a physical business address located and operating within the limits of Georgetown County and has been doing business in the county for a period of 12 months or more; and (c) the vendor provides proof of payment of all applicable Georgetown County taxes and fees if so requested.

Instructions on Purchase Orders and Bids:

Vendors are requested and instructed to read all conditions, terms and statements appearing on purchase orders, request for quotations, or bids. We adhere to these conditions and expect our vendors to adhere to them also.

Shipping Instructions:

Purchase orders designate a shipping address as the destination for all materials, equipment or supplies. Purchase order inquires should be directed to the designated department. Failure to follow these instructions could delay payment for goods delivered.
    
Affirmative Action:

All vendors will take affirmative action in complying with all federal and state requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all employees, without regard or discrimination by reason of race, color, religion, sex, nationality or physical handicap.

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